Education and Training in Your Area Training where you live . . . District: On average, 1,500 members benefit from more than 100 hours of training presented at multi-chapter (district) institutes. Chapter: Chapter institutes and conventions offer more than 600 hours of training to an average of 12,000 attendees per year. Subchapter: Training is available at the local level through subchapter institutes, where an average of 2,500 members participate in more than 300 hours of educational activities.

 

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W. Scott Boyd Group Grant	MILLY E. OLSEN ENDOWMENT AWARD	GROUP EDUCATION GRANT (GEG)
	CLAVARD JONES FUND

W. Scott Boyd Group Grant

Purpose: The W. Scott Boyd Group Grant is designed to provide financial assistance to IAWP chapters and subchapters, as well as chapters working with their agencies, for the presentation of group educational and training programs.

Eligibility: Any IAWP chapter or subchapter may apply. Grants may also be requested for education/training programs where IAWP is an official cosponsor with the agency.

Grant Amounts: Grants will be made on a first-come, first-served basis.

Multiple grants in various combinations can be awarded per fiscal year as long as the combined total does not exceed the $1,000 per-chapter ceiling. Grants may be awarded at any time during the fiscal year or until budgeted grant funds are depleted.

The grant award may not exceed the allowable maximum for total instructional purposes. The maximum grant amounts are based on the number of IAWP members who participate in the educational or training program.

The required member participants may include those currently in their first membership year. Required Member Participants & Grant Maximum:

5 to 9 members = $250.00
10 to 14 members =  $500.00
15 or more members =  $750.00

No more than $1,000 in total grant awards will be made to recipients in any US or eligible non-US chapter during the same fiscal year.

Note: To check W. Scott Boyd funding levels or the available funds that a chapter/subchapter still may be eligible to receive, contact the IAWP Administrative Office at 888.898.9960.

Course Requirements: The educational or training program must be conducted by a qualified instructor; an accredited institution (college, university, community college or business school); or a recognized professional or consulting organization. Grants cannot be used to fund IAWP institutes or conventions. Grants cannot be used to pay expenses for an agency trainer(s) who provides routine in-service instruction, but they can be used to secure an outside speaker(s) to deliver training as part of an agency's in-service training when IAWP is an officially published cosponsor.

 Application Procedures: Grant applications may be obtained from IAWP chapter presidents or their official designees. A completed application with appropriate documentation must be submitted to the chapter (not subchapter) president for initial approval, membership verification and signature. Chapter presidents are responsible for forwarding applications to the IAWP Administrative Office, which must received in Frankfort, KY, no later than 90 days after the program's completion. The Administrative Office promptly advises the chapter president and, if applicable, the subchapter representative, of the final grant status. (Prompt response depends on expeditious handling of the request by all concerned.) When grants are denied for any reason, the executive office also notifies the International Education Committee chair. Chapters or subchapters may appeal executive office grant denials to the chair. Grant payments are made only in two ways: A) Up to 50-percent advances can be made toward the projected expenses or the educational provider's invoice; or B) reimbursements (full or remaining amount) to the chapter, subchapter or provider after program completion.

1. Up to 50-Percent Advance-Payment Procedure: Submit completed application and required documentation to the chapter president within the appropriate time frame. Documentation must include a written request for the advance, an expense breakout of costs the advance will cover, a summary of the educational or training program's objective, a course description and a preliminary list of attendees with IAWP membership verified.

2. Reimbursement Procedure: Submit completed application and required documentation to the chapter president within the appropriate time frame. Documentation must include the educational provider's final invoice, a summary of the educational or training program's objective, a course description and a final list of attendees with IAWP membership verified.

Note for both A and B: If the program is an IAWP-agency cosponsored initiative, a copy of the joint training proposal also must be submitted as part of the required documentation. When payments must be made to the provider, the chapter/subchapter must provide an invoice that includes the provider's complete mailing address. If grant monies are being provided as reimbursements to individual participants, the chapter or subchapter is responsible for distribution.

W. Scott Boyd Group Grant Applicant Checklist

• Application will be received by the IAWP Administrative Office no later than 90 days after the program's completion.

• Application is submitted by an eligible IAWP chapter or subchapter.

• Membership requirements have been met for the appropriate grant amount requested.

• Total per-chapter grant ceiling has not been met.

• Educational or training program is provided by a qualified instructor; an accredited institution (college, university, community college or business school); or a recognized professional or consulting organization.

• Amount requested is not used: A. For an IAWP institute or convention. B. For routine in-service training provided by an agency trainer(s).

• Required Documentation is included for processing and payment.

For Up to 50-Percent Advance Payment:

1. Written request for advance.

2. Expense breakout of costs the advance will cover.

3. Summary of educational or training program's objective.

4. Course description.

5. Preliminary list of attendees with IAWP membership verified.

6. If applicable, a copy of the chapter-agency joint training proposal.

For Reimbursement (full or remaining amount):

1. Educational provider's final invoice with complete mailing address.

2. Summary of educational or training program's objective.

3. Course description.

4. Final list of attendees with IAWP membership verified.

5. If applicable, a copy of the chapter-agency joint training proposal.

• Application is approved and signed by chapter (not subchapter) president. This signature recommends grant approval and verifies participants' membership status.

 W. Scott Boyd Grant Application

 

Clavard Jones Fund
Criteria

Clavard Jones was constantly working on special projects.  He spearheaded “Hands Across the Border.” (Conference coordinated with Canada held in Vancouver BC).  He was the person we all turned to for fund raising activities.  For conferences and institutes, he could get the most interesting door prizes from a wide variety of companies.  He was one of the most active members of IAWP (IAPES), usually in the background.  Clavard attended state conferences, institutes, and internationals for 30 years.   Because of Clavard’s involvement with IAWP Washington State Chapter has established a Fund in his name for Washington State Chapter members.

 The Clavard Fund for
¨      One nights lodging for State Conference, International, District  XIV Institute or Southwest Subchapters Winter Institute for un-reimbursed costs
¨      Preference/Priority to first time attendees

 Criteria
¨      Member for a minimum of 6 months
¨      Written request reason for attending and what they will gain from attending
¨      Agreement to write article for Clarion upon return

 Submit application to Education Chair minimum of 30 days prior to event.

 Reviewed and Approved by committee consisting of
¨      President,
¨      President Elect
¨      Vice President
¨      Treasurer
¨      Mt Rainier Subchapter President

 Funds maybe raised by
¨      Voluntary donations 
¨      Portion of the 50/50 raffle conducted at conferences (For several years, Clavard conducted the 50/50 raffle)

 Based on available funds
 

Clavard Jones Application